Tips for Working With an Online Document Distribution System

There are many online companies that offer you an easy way to manage your online documents and pass them back and forth to other people in your company who need to use them or view them. These online programs are exceptionally user friendly and can have many benefits for storing and distributing your documents. Here are some of the most frequently asked questions about these online systems, and tips for working with online document storage programs.

• Do these online programs offer a one-time installation fee or is it a monthly fee to use their services? That depends on the service that you use. Many downloadable programs are a simple one-time fee for the software, but many programs that offer continued service and support may charge a monthly fee. These programs typically are online based and charge depending on the amount of storage that you use and the size of the bandwidth transfer that you use every month. Any reputable company that you work with will always clearly spell out their pricing systems before you sign up with them.


• Will my documents be secure in their online system? Absolutely! Security is one of the highest concerns for any reputable company that offers online document transfers. Many companies use up to date encryption technology to make sure that any information that you put online through their system is always 100 percent safe.


• Can I change the amount of online storage that I need or the size of the transfer bandwidth that I use? Most companies will offer you the option to upgrade both storage capacity and bandwidth as your grow your business because they expect that a growing business will need growing space.


• What types of formats can I upload into the document transfer system? Is it just word or excel files or can I transfer other types of media? Most companies will allow you to store any type of media that you want to store, as long as they are within the size parameters that you have set up. Pictures, videos, music, or any other type of media should be just fine when you are working with an online file sharing company.


• Can I change the users that are allowed access to my online documents? I've recently let go of an employee, can I remove his access to my folders? Definitely. Changing users, deleting users, or adding users is simple for most online providers.

Source: http://ezinearticles.com/6371514

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